UK-West Malling: Audio-visual equipment.

Section I: Contracting Authority

I.1) Name, Addresses and Contact Point(s):
Kent County Council (T/A Procurement Services)
1 Abbey Wood Road, West Malling, ME19 4YT, United Kingdom
Tel. +44 8081685808, Email: csgprocurement@csltd.org.uk
Main Address: https://www.commercialservices.org.uk/, Address of the buyer profile: https://www.commercialservices.org.uk/
NUTS Code: UK

I.2) Joint procurement:
The contract involves joint procurement: No
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: Yes

I.4)Type of the contracting authority:
Regional or local authority

I.5) Main activity:
General public services

Section II: Object Of The Contract

II.1) Scope of the procurement

II.1.1) Title: Supply of Audio-Visual Solutions
Reference number: Y24003

II.1.2) Main CPV code:
32321200 - Audio-visual equipment.


II.1.3) Type of contract: SUPPLIES

II.1.4) Short description: Services may include but not be limited to the list below. Please see Annex D where there
will be an area to declare what Goods/Services you are able to provide.
•Asset Management
•Associated Software
•Auditing of Existing Equipment
•Auditorium Solutions
•Conferencing Systems
•Digital Signage
•End User Support
•Hearing Assistance (Hearing Loops)
•Hybrid Working Solutions
•Image Capture Devices
•Installation
•Integration
•Interactive Learning Technology
•Interactive Products and Solutions
•Maintenance
•Outdoor Systems
•Project Management
•Projectors
•Replacement Parts, including Lamps
•School Hall Audio Solutions
•Service Desk
•Service and Maintenance
•Software Licensing of Audio-Visual Solutions
•Sound Systems
•Specialist Advice and Solutions
•Training
•Video Wall
•Virtual Reality
•Visitor Management Systems

II.1.6) Information about lots
This contract is divided into lots: No

II.1.7) Total value of the procurement (excluding VAT)
Lowest offer: 1 / Highest offer:200,000,000
Currency:GBP

II.2) Description

II.2.2) Additional CPV code(s):
32320000 - Television and audio-visual equipment.
32321200 - Audio-visual equipment.
32321300 - Audio-visual materials.
50340000 - Repair and maintenance services of audio-visual and optical equipment.
38652100 - Projectors.
32342410 - Sound equipment.
32321000 - Television projection equipment.
51310000 - Installation services of radio, television, sound and video equipment.
32324000 - Televisions.
32232000 - Video-conferencing equipment.


II.2.3) Place of performance
Nuts code:
UK - UNITED KINGDOM

Main site or place of performance:
UNITED KINGDOM


II.2.4) Description of the procurement: Services may include but not be limited to the list below. Please see Annex D
where there will be an area to declare what Goods/Services you are able to provide.
•Asset Management
•Associated Software
•Auditing of Existing Equipment
•Auditorium Solutions
•Conferencing Systems
•Digital Signage
•End User Support
•Hearing Assistance (Hearing Loops)
•Hybrid Working Solutions
•Image Capture Devices
•Installation
•Integration
•Interactive Learning Technology
•Interactive Products and Solutions
•Maintenance
•Outdoor Systems
•Project Management
•Projectors
•Replacement Parts, including Lamps
•School Hall Audio Solutions
•Service Desk
•Service and Maintenance
•Software Licensing of Audio-Visual Solutions
•Sound Systems
•Specialist Advice and Solutions
•Training
•Video Wall
•Virtual Reality
•Visitor Management Systems
•Visual Products, including TV’s

II.2.5) Award criteria:
Quality criterion - Name: Delivering the Framework Agreement / Weighting: 30
Quality criterion - Name: Delivering the Service and Account Management / Weighting: 40
Quality criterion - Name: Standards, Regulations and Policies / Weighting: 20
Quality criterion - Name: Social Value / Weighting: 10

Cost criterion - Name: Price / Weighting: 0


II.2.11) Information about options
Options: No


II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No


II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

IV.1.1)Type of procedure: Open


IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: Yes


IV.1.6) Information about electronic auction
An electronic auction has been used: No

IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure
Notice number in the OJEU: 2023/S 000-008894



IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

Contract No: Y24003
Lot Number: Not Provided
Title: Supply of Audio-Visual Solutions

A contract/lot is awarded: Yes


V.2) Award of contract

V.2.1) Date of conclusion of the contract: 31/07/2024

V.2.2) Information about tenders
Number of tenders received: 24
Number of tenders received from SMEs: 19 (SME - as defined in Commission Recommendation 2003/361/EC)
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 24

V.2.3) Name and address of the contractor

The contract has been awarded to a group of economic operators: Yes

Contractor (No.1)
Sharp Business Systems UK PLC, 02136901
Northern House, Moor Knoll Lane, East Ardsley, West Yorkshire, United Kingdom
NUTS Code: UK
The contractor is an SME: No

Contractor (No.2)
Ricoh UK Ltd, 01271033
2nd Floor, 900 Pavilion Drive, Northampton Business, Northampton, United Kingdom
NUTS Code: UK
The contractor is an SME: No

Contractor (No.3)
Akhter Computers Limited, 02253061
1-3 Marshgate Business Centre, Harlow Business Park, Parkway, Harlow, United Kingdom
NUTS Code: UK
The contractor is an SME: Yes

Contractor (No.4)
Ashdown Consultant Engineers Ltd t/a Ashdown Audio Visual, N/A
15 Horsted Square, Uckfield, East Sussex, United Kingdom
NUTS Code: UK
The contractor is an SME: Yes

Contractor (No.5)
IDNS Ltd, 07099050
1b, Springfield Court, Summerfield Road, Bolton, United Kingdom
NUTS Code: UK
The contractor is an SME: Yes

Contractor (No.6)
Media Powerhouse Limited, 06303562
Parkbury Estate, Unit 13 Handley Page Way, St Albans, Hertfordshire, United Kingdom
NUTS Code: UK
The contractor is an SME: Yes

Contractor (No.7)
Snelling Business Systems, 05117092
Laundry Lane, Blofield Heath, Norwich, Norfolk, United Kingdom
NUTS Code: UK
The contractor is an SME: Yes

Contractor (No.8)
The DMS Digital Group (DMS), 05957619
Belmont House Deakins Business Park, Bolton, United Kingdom
NUTS Code: UK
The contractor is an SME: Yes

Contractor (No.9)
Strive AV Ltd, 04102256
Unit 4C, Birches Industrial Estate, East Grinstead, United Kingdom
NUTS Code: UK
The contractor is an SME: Yes

Contractor (No.10)
Pacific Computers Limited, 03264034
Pacific, Mariana House, 300 Cedarwood, Chineham Business Park, Basingstoke, United Kingdom
NUTS Code: UK
The contractor is an SME: Yes

V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: Not Provided
Lowest offer: 1 / Highest offer: 200,000,000
Currency: GBP

V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No


Award Of Contract (No.2)

Contract No: Not Provided
Lot Number: Not Provided
Title: Not Provided

A contract/lot is awarded: Yes


V.2) Award of contract

V.2.1) Date of conclusion of the contract: 31/07/2024

V.2.2) Information about tenders
Number of tenders received: 24
Number of tenders received from SMEs: 19 (SME - as defined in Commission Recommendation 2003/361/EC)
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 24

V.2.3) Name and address of the contractor

The contract has been awarded to a group of economic operators: Yes

Contractor (No.1)
Stone Technologies Limited, 02658501
Granite One Hundred, Acton Gate, Stafford, Staffordshire, United Kingdom
NUTS Code: UK
The contractor is an SME: No

Contractor (No.2)
AV Partsmaster LTD, 05642730
Unit 1 Wokingham Commercial Centre, Wokingham, United Kingdom
NUTS Code: UK
The contractor is an SME: Yes

Contractor (No.3)
AVMI Kinly Ltd, 02468436
Europe House, 170 Windmill Road West, Europe House, Sunbury-on-Thames, Middlesex, United Kingdom
NUTS Code: UK
The contractor is an SME: No

Contractor (No.4)
Central AV Limited t/a Video Conferencing London, 10611615
Enterprise Centre, Cranborne Road, Potters Bar, United Kingdom
NUTS Code: UK
The contractor is an SME: Yes

Contractor (No.5)
Charterhouse Voice & Data Ltd, 02804354
17 St Helens Place, London, United Kingdom
NUTS Code: UK
The contractor is an SME: No

Contractor (No.6)
Hugh Symons Audio Visual Ltd, 08854951
Unit 12, 16 Alder Hills, Poole, Dorset, United Kingdom
NUTS Code: UK
The contractor is an SME: Yes

Contractor (No.7)
Kicktek Ltd (trading as Simply AVS), 08351255
1 The Galloway Centre, Express Way, Newbury, Berkshire, United Kingdom
NUTS Code: UK
The contractor is an SME: Yes

Contractor (No.8)
NCS Technology Limited, 03644687
3 West Court, Enterprise Road, Maidstone, Kent, United Kingdom
NUTS Code: UK
The contractor is an SME: Yes

Contractor (No.9)
Proactive Learning Ltd, 05145648
Units 4-5 Greenewable Park, Station Lane, Offord Cluny, Cambridgeshire, United Kingdom
NUTS Code: UK
The contractor is an SME: Yes

Contractor (No.10)
Sudlows Enterprise Services Ltd, 02568250
Ducie Works, 107 Hulme Hall Lane, Manchester, United Kingdom
NUTS Code: UK
The contractor is an SME: Yes

V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: Not Provided
Lowest offer: 1 / Highest offer: 200,000,000
Currency: GBP

V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No

Section VI: Complementary information

VI.3) Additional information: To view this notice, please click here:
https://csg.delta-esourcing.com/delta/viewNotice.html?noticeId=879883095

VI.4) Procedures for review

VI.4.1) Review body
Commercial Services Kent Limited
Procurement Services Group, 1 Abbey Wood Road, Kings Hill, West Malling, ME19 4YT, United Kingdom
Tel. +44 8081685808, Email: csgprocurement@csltd.org.uk
Internet address: www.commercialservices.org.uk

VI.4.2) Body responsible for mediation procedures
Commercial Services
Procurement Services Group, 1 Abbey Wood Road, Kings Hill, West Malling, ME19 4YT, United Kingdom
Tel. +44 8081685808, Email: csgprocurement@csltd.org.uk
Internet address: www.commercialservices.org.uk

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: Not Provided

VI.4.4) Service from which information about the review procedure may be obtained
Not Provided

VI.5) Date of dispatch of this notice: 05/08/2024