Commercial Services: Supply of Audio-Visual Solutions

UK-West Malling: Audio-visual equipment.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Kent County Council (T/A Procurement Services)
       1 Abbey Wood Road, West Malling, ME19 4YT, United Kingdom
       Tel. +44 8081685808, Email: csgprocurement@csltd.org.uk
       Main Address: https://www.commercialservices.org.uk/, Address of the buyer profile: https://www.commercialservices.org.uk/
       NUTS Code: UK

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: Yes

   I.4)Type of the contracting authority:
      Regional or local authority

   I.5) Main activity:
      General public services

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Supply of Audio-Visual Solutions            
      Reference number: Y24003

      II.1.2) Main CPV code:
         32321200 - Audio-visual equipment.


      II.1.3) Type of contract: SUPPLIES

      II.1.4) Short description: Services may include but not be limited to the list below. Please see Annex D where there
will be an area to declare what Goods/Services you are able to provide.
•Asset Management
•Associated Software
•Auditing of Existing Equipment
•Auditorium Solutions
•Conferencing Systems
•Digital Signage
•End User Support
•Hearing Assistance (Hearing Loops)
•Hybrid Working Solutions
•Image Capture Devices
•Installation
•Integration
•Interactive Learning Technology
•Interactive Products and Solutions
•Maintenance
•Outdoor Systems
•Project Management
•Projectors
•Replacement Parts, including Lamps
•School Hall Audio Solutions
•Service Desk
•Service and Maintenance
•Software Licensing of Audio-Visual Solutions
•Sound Systems
•Specialist Advice and Solutions
•Training
•Video Wall
•Virtual Reality
•Visitor Management Systems

      II.1.6) Information about lots
         This contract is divided into lots: No
                  
      II.1.7) Total value of the procurement (excluding VAT)
          Lowest offer: 1 / Highest offer:200,000,000         
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
            32320000 - Television and audio-visual equipment.
            32321200 - Audio-visual equipment.
            32321300 - Audio-visual materials.
            50340000 - Repair and maintenance services of audio-visual and optical equipment.
            38652100 - Projectors.
            32342410 - Sound equipment.
            32321000 - Television projection equipment.
            51310000 - Installation services of radio, television, sound and video equipment.
            32324000 - Televisions.
            32232000 - Video-conferencing equipment.


      II.2.3) Place of performance
      Nuts code:
      UK - UNITED KINGDOM
   
      Main site or place of performance:
      UNITED KINGDOM
             

      II.2.4) Description of the procurement: Services may include but not be limited to the list below. Please see Annex D
where there will be an area to declare what Goods/Services you are able to provide.
•Asset Management
•Associated Software
•Auditing of Existing Equipment
•Auditorium Solutions
•Conferencing Systems
•Digital Signage
•End User Support
•Hearing Assistance (Hearing Loops)
•Hybrid Working Solutions
•Image Capture Devices
•Installation
•Integration
•Interactive Learning Technology
•Interactive Products and Solutions
•Maintenance
•Outdoor Systems
•Project Management
•Projectors
•Replacement Parts, including Lamps
•School Hall Audio Solutions
•Service Desk
•Service and Maintenance
•Software Licensing of Audio-Visual Solutions
•Sound Systems
•Specialist Advice and Solutions
•Training
•Video Wall
•Virtual Reality
•Visitor Management Systems
•Visual Products, including TV’s

      II.2.5) Award criteria:
      Quality criterion - Name: Delivering the Framework Agreement / Weighting: 30
      Quality criterion - Name: Delivering the Service and Account Management / Weighting: 40
      Quality criterion - Name: Standards, Regulations and Policies / Weighting: 20
      Quality criterion - Name: Social Value / Weighting: 10
                  
      Cost criterion - Name: Price / Weighting: 0
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: Yes       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2023/S 000-008894
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Y24003    
   Lot Number: Not Provided    
   Title: Supply of Audio-Visual Solutions

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 31/07/2024

      V.2.2) Information about tenders
         Number of tenders received: 24
         Number of tenders received from SMEs: 19 (SME - as defined in Commission Recommendation 2003/361/EC)          
         Number of tenders received from tenderers from other EU Member States: 0          
         Number of tenders received from tenderers from non-EU Member States: 0          
         Number of tenders received by electronic means: 24

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: Yes
         
         Contractor (No.1)
             Sharp Business Systems UK PLC, 02136901
             Northern House, Moor Knoll Lane, East Ardsley, West Yorkshire, United Kingdom
             NUTS Code: UK
            The contractor is an SME: No
         
         Contractor (No.2)
             Ricoh UK Ltd, 01271033
             2nd Floor, 900 Pavilion Drive, Northampton Business, Northampton, United Kingdom
             NUTS Code: UK
            The contractor is an SME: No
         
         Contractor (No.3)
             Akhter Computers Limited, 02253061
             1-3 Marshgate Business Centre, Harlow Business Park, Parkway, Harlow, United Kingdom
             NUTS Code: UK
            The contractor is an SME: Yes
         
         Contractor (No.4)
             Ashdown Consultant Engineers Ltd t/a Ashdown Audio Visual, N/A
             15 Horsted Square, Uckfield, East Sussex, United Kingdom
             NUTS Code: UK
            The contractor is an SME: Yes
         
         Contractor (No.5)
             IDNS Ltd, 07099050
             1b, Springfield Court, Summerfield Road, Bolton, United Kingdom
             NUTS Code: UK
            The contractor is an SME: Yes
         
         Contractor (No.6)
             Media Powerhouse Limited, 06303562
             Parkbury Estate, Unit 13 Handley Page Way, St Albans, Hertfordshire, United Kingdom
             NUTS Code: UK
            The contractor is an SME: Yes
         
         Contractor (No.7)
             Snelling Business Systems, 05117092
             Laundry Lane, Blofield Heath, Norwich, Norfolk, United Kingdom
             NUTS Code: UK
            The contractor is an SME: Yes
         
         Contractor (No.8)
             The DMS Digital Group (DMS), 05957619
             Belmont House Deakins Business Park, Bolton, United Kingdom
             NUTS Code: UK
            The contractor is an SME: Yes
         
         Contractor (No.9)
             Strive AV Ltd, 04102256
             Unit 4C, Birches Industrial Estate, East Grinstead, United Kingdom
             NUTS Code: UK
            The contractor is an SME: Yes
         
         Contractor (No.10)
             Pacific Computers Limited, 03264034
             Pacific, Mariana House, 300 Cedarwood, Chineham Business Park, Basingstoke, United Kingdom
             NUTS Code: UK
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided          
         Lowest offer: 1 / Highest offer: 200,000,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         

Award Of Contract (No.2)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 31/07/2024

      V.2.2) Information about tenders
         Number of tenders received: 24
         Number of tenders received from SMEs: 19 (SME - as defined in Commission Recommendation 2003/361/EC)          
         Number of tenders received from tenderers from other EU Member States: 0          
         Number of tenders received from tenderers from non-EU Member States: 0          
         Number of tenders received by electronic means: 24

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: Yes
         
         Contractor (No.1)
             Stone Technologies Limited, 02658501
             Granite One Hundred, Acton Gate, Stafford, Staffordshire, United Kingdom
             NUTS Code: UK
            The contractor is an SME: No
         
         Contractor (No.2)
             AV Partsmaster LTD, 05642730
             Unit 1 Wokingham Commercial Centre, Wokingham, United Kingdom
             NUTS Code: UK
            The contractor is an SME: Yes
         
         Contractor (No.3)
             AVMI Kinly Ltd, 02468436
             Europe House, 170 Windmill Road West, Europe House, Sunbury-on-Thames, Middlesex, United Kingdom
             NUTS Code: UK
            The contractor is an SME: No
         
         Contractor (No.4)
             Central AV Limited t/a Video Conferencing London, 10611615
             Enterprise Centre, Cranborne Road, Potters Bar, United Kingdom
             NUTS Code: UK
            The contractor is an SME: Yes
         
         Contractor (No.5)
             Charterhouse Voice & Data Ltd, 02804354
             17 St Helens Place, London, United Kingdom
             NUTS Code: UK
            The contractor is an SME: No
         
         Contractor (No.6)
             Hugh Symons Audio Visual Ltd, 08854951
             Unit 12, 16 Alder Hills, Poole, Dorset, United Kingdom
             NUTS Code: UK
            The contractor is an SME: Yes
         
         Contractor (No.7)
             Kicktek Ltd (trading as Simply AVS), 08351255
             1 The Galloway Centre, Express Way, Newbury, Berkshire, United Kingdom
             NUTS Code: UK
            The contractor is an SME: Yes
         
         Contractor (No.8)
             NCS Technology Limited, 03644687
             3 West Court, Enterprise Road, Maidstone, Kent, United Kingdom
             NUTS Code: UK
            The contractor is an SME: Yes
         
         Contractor (No.9)
             Proactive Learning Ltd, 05145648
             Units 4-5 Greenewable Park, Station Lane, Offord Cluny, Cambridgeshire, United Kingdom
             NUTS Code: UK
            The contractor is an SME: Yes
         
         Contractor (No.10)
             Sudlows Enterprise Services Ltd, 02568250
             Ducie Works, 107 Hulme Hall Lane, Manchester, United Kingdom
             NUTS Code: UK
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided          
         Lowest offer: 1 / Highest offer: 200,000,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: To view this notice, please click here:
https://csg.delta-esourcing.com/delta/viewNotice.html?noticeId=879883095

   VI.4) Procedures for review

      VI.4.1) Review body
          Commercial Services Kent Limited
          Procurement Services Group, 1 Abbey Wood Road, Kings Hill, West Malling, ME19 4YT, United Kingdom
          Tel. +44 8081685808, Email: csgprocurement@csltd.org.uk
          Internet address: www.commercialservices.org.uk

      VI.4.2) Body responsible for mediation procedures
          Commercial Services
          Procurement Services Group, 1 Abbey Wood Road, Kings Hill, West Malling, ME19 4YT, United Kingdom
          Tel. +44 8081685808, Email: csgprocurement@csltd.org.uk
          Internet address: www.commercialservices.org.uk

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 05/08/2024