Procurement Services: Travel Management Solutions

Contracting authority

Contracting authority:

Kent County Council (t/a Procurement Services)

Public Procurement Organisation Number:

PYCX-4938-CCHM

Address:

1 Abbey Wood Road
West Malling
ME19 4YT
UK

Contact name:

Sobia Asad

Email:

sobia.asad@csltd.org.uk

Telephone:

01622 942 841

Website:

Not provided

Organisation type:

MINISTRY

Devolved regulations that apply:

None

Procedure

Procedure type:

Open procedure

Preliminary market engagement conducted:

Not provided

Special regime:

None

Scope

Title:

Travel Management Solutions

Reference number:

Not provided

Main category:

SERVICES

Description:

Procurement Services are looking to create a framework that will provide public sector customers with a range of travel solutions enabling them to research, book, and manage all their travel requirements along with any additional supporting services they require.

Suppliers must be able to offer the following Services as a minimum:
•Accommodation Booking
•Air Travel
•Rail Travel
•Venue Sourcing

In addition to offering the above essential services, customers may require additional services including, but not limited to:
•Airport lounge access
•Coach travel
•Currency exchange
•Delegate management and support
•Event co-ordination and execution
•Event planning and logistical support
•Ferry services
•Guest and attendee management
•Inflight meals
•Marketing and communication
•Online check-in
•Post-event support
•Pre-event support
•Seat reservations
•Sourcing and booking parking at airports, railway stations and ferry ports
•Sourcing and booking rental cars
•Sourcing and booking taxi transfers
•Special assistance
•Technical setup
•Travel visas and passport services
•VIP services
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://csg.delta-esourcing.com/tenders/UK-UK-West-Malling:-Supporting-and-auxiliary-transport-services%3B-travel-agencies-services./XX4276B7VT

To respond to this opportunity, please click here:
https://csg.delta-esourcing.com/respond/XX4276B7VT

Total value (estimated):

GBP 500,000,000 excluding VAT

GBP 600,000,000 including VAT

Contract dates (estimated):

01/10/2025 to 30/09/2029

CPV classifications:

63000000 - Supporting and auxiliary transport services; travel agencies services.

63515000 - Travel services.

63516000 - Travel management services.

79997000 - Business travel services.

Delivery regions:

Not provided

Participation

Suitable for SMEs:

Yes

Suitable for VCSEs:

Yes

Engagement

Engagement deadline:

08/08/2025

Engagement status:

The engagement has not yet been carried out.

Engagement process description:

This preliminary market engagement is conducted in accordance with Sections 16 and 17 of the Procurement Act 2023. Its purpose is to inform and shape the upcoming procurement process by engaging with the market in a fair, transparent, and non-discriminatory manner.

This notice is issued to:
Invite suppliers to participate in pre-market engagement

The purpose of this engagement is to:
Understand market capability and capacity
Inform the development of the specification and pricing mechanism
Explore innovative solutions
Identify potential risks and delivery models
Encourage feedback on existing framework

Suppliers are invited to participate in the following activities:
Online questionnaire

How to participate: Please contact us via the Delta portal messaging service to register your interest in participation of this preliminary engagement notice.

Participation is voluntary and will not affect future tender opportunities.
All information shared during this engagement will be made available to all interested suppliers to ensure fairness.
This is not a call for competition.

Submission

Other organisations