Procurement Services: Multi Functional Devices and Digital Solutions

Contracting authority

Contracting authority:

Kent County Council (t/a Procurement Services)

Public Procurement Organisation Number:

PYCX-4938-CCHM

Address:

1 Abbey Wood Road
West Malling, Kent
ME19 4YT
UK

Contact name:

Julie Cripps

Email:

julie.cripps@csltd.org.uk

Telephone:

Not provided

Website:

Not provided

Organisation type:

REGIONAL_AUTHORITY

Devolved regulations that apply:

None

Procedure

Procedure type:

Open procedure

Preliminary market engagement conducted:

Not provided

Special regime:

None

Scope

Title:

Multi Functional Devices and Digital Solutions

Reference number:

Y26009

Main category:

SUPPLIES

Description:

The Framework covers the provision of a full range of Multi-functional Devices and Digital Solutions to include the following but not limited to:
Leased and Purchased Multi-functional Devices and Digital Solutions
Product ranges must include provision for the following minimum requirements:
•Desktop and floor standing printers
•Wide format printers
•Multi-functional Devices
•High volume Equipment
•Mono, colour, A4 and A3 technology with a range of speeds
•Various finishing options
oStandard network interfaces for print/copy/scan/fax versions (to include java cards as standard)
•Management information Software/user control enabling software

Digital Solutions and Associated Services
Indicative requirements include, but are not limited to, the following:
•AI
•Audio visual solutions
•Communication systems
•Cloud storage
•Document storage, distribution and management
•Facilities solutions
•High volume print Devices
•Hosted services
•Hybrid mail
•ICT hardware
•ICT systems management, support and solutions
•Mail management solutions
•Multi-functional Devices
•Network services
•Outsourced print solutions
•Print management, consultancy and audit
•Scanning and archiving solutions
•Software solutions
•Wide format Devices
Inkjet Printers
To view this notice, please click here:
https://csg.delta-esourcing.com/delta/viewNotice.html?noticeId=998941667

To respond to this opportunity, please click here:
https://csg.delta-esourcing.com/respond/2255NNRHZ7

Total value (estimated):

GBP 750,000,000 excluding VAT

GBP 900,000,000 including VAT

Contract dates (estimated):

01/04/2026 to 31/03/2030

CPV classifications:

30120000 - Photocopying and offset printing equipment.

30121000 - Photocopying and thermocopying equipment.

30121100 - Photocopiers.

30121200 - Photocopying equipment.

30121300 - Reproduction equipment.

30124500 - Scanner accessories.

30125100 - Toner cartridges.

30200000 - Computer equipment and supplies.

30230000 - Computer related equipment.

32200000 - Transmission apparatus for radiotelephony, radiotelegraphy, radio broadcasting and television.

32232000 - Video-conferencing equipment.

32320000 - Television and audio-visual equipment.

32321200 - Audio-visual equipment.

32400000 - Networks.

32500000 - Telecommunications equipment and supplies.

48000000 - Software package and information systems.

48311100 - Document management system.

50313100 - Photocopier repair services.

50313200 - Photocopier maintenance services.

50340000 - Repair and maintenance services of audio-visual and optical equipment.

50700000 - Repair and maintenance services of building installations.

64216120 - Electronic mail services.

72200000 - Software programming and consultancy services.

72212000 - Programming services of application software.

72221000 - Business analysis consultancy services.

72250000 - System and support services.

72260000 - Software-related services.

72267000 - Software maintenance and repair services.

72317000 - Data storage services.

72318000 - Data transmission services.

72400000 - Internet services.

72415000 - World wide web WWW site operation host services.

79571000 - Mailing services.

79800000 - Printing and related services.

79822500 - Graphic design services.

79823000 - Printing and delivery services.

79993000 - Building and facilities management services.

79995100 - Archiving services.

79996100 - Records management.

79999100 - Scanning services.

92512000 - Archive services.

Delivery regions:

Not provided

Participation

Suitable for SMEs:

Yes

Suitable for VCSEs:

No

Engagement

Engagement deadline:

18/12/2025

Engagement status:

The engagement has not yet been carried out.

Engagement process description:

This preliminary market engagement is conducted in accordance with Sections 16 and 17 of the Procurement Act 2023. Its purpose is to inform and shape the upcoming procurement process by engaging with the market in a fair, transparent, and non-discriminatory manner.

This notice is issued to:
Invite suppliers to participate in pre-market engagement

The purpose of this engagement is to:
Understand market capability and capacity
Inform the development of the specification and pricing mechanism
Explore innovative solutions
Identify potential risks and delivery models
Encourage feedback on existing framework Y20031 - MFD

Suppliers are invited to participate in the following activities:
Online questionnaire
1:1 meetings

How to participate: Please contact us via the Delta portal messaging service to register your interest in participation of this preliminary engagement notice.

Participation is voluntary and will not affect future tender opportunities.
All information shared during this engagement will be made available to all interested suppliers to ensure fairness.
This is not a call for competition.

Submission

Other organisations