Commercial Services: Supply of Education Management Systems Y25012

UK-West Malling: Educational software package.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Kent County Council (t/a Procurement Services)
       1 Abbey Wood Road, West Malling, ME19 4YT, United Kingdom
       Tel. +44 8081685808, Email: csgprocurement@csltd.org.uk
       Main Address: https://www.commercialservices.org.uk/
       NUTS Code: UK

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: Yes

   I.4)Type of the contracting authority:
      Regional or local authority

   I.5) Main activity:
      General public services

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Supply of Education Management Systems Y25012            
      Reference number: Y25012

      II.1.2) Main CPV code:
         48190000 - Educational software package.


      II.1.3) Type of contract: SUPPLIES

      II.1.4) Short description: The Framework Agreement covers the provision and installation of a full range of Education
Management Systems. EMS provide establishments with the tools for the collection and
management of data, providing efficient reporting and a means to communicate effectively
to all stakeholders with access anytime, anywhere. To manage data and resources
efficiently, streamline processes and provide workflows to improve the learning
environment. Systems provided must have the ability to support individual and multi-group
establishments of all sizes.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Lowest offer: 1 / Highest offer:500,000,000         
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
            48000000 - Software package and information systems.
            48190000 - Educational software package.
            75121000 - Administrative educational services.


      II.2.3) Place of performance
      Nuts code:
      UK - UNITED KINGDOM
   
      Main site or place of performance:
      UNITED KINGDOM
             

      II.2.4) Description of the procurement: The Framework Agreement covers the provision and installation of a full range of Education
Management Systems. EMS provide establishments with the tools for the collection and
management of data, providing efficient reporting and a means to communicate effectively
to all stakeholders with access anytime, anywhere. To manage data and resources
efficiently, streamline processes and provide workflows to improve the learning
environment. Systems provided must have the ability to support individual and multi-group
establishments of all sizes.

      II.2.5) Award criteria:
      Quality criterion - Name: Delivering the Framework Agreement / Weighting: 35
      Quality criterion - Name: Delivering the Service and Account Management / Weighting: 45
      Quality criterion - Name: Standards, Regulations and Policies / Weighting: 10
      Quality criterion - Name: Social Value / Weighting: 10
                  
      Cost criterion - Name: Price / Weighting: 0
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: Yes       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2025/S 000-005742
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 09/08/2025

      V.2.2) Information about tenders
         Number of tenders received: 8
         Number of tenders received from SMEs: 3 (SME - as defined in Commission Recommendation 2003/361/EC)          
         Number of tenders received from tenderers from other EU Member States: 0          
         Number of tenders received from tenderers from non-EU Member States: 0          
         Number of tenders received by electronic means: 8

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: Yes
         
         Contractor (No.1)
             The Key Support Services, N/A
             8th Floor Hylo 103, 105 Bunhill Row, London, EC1Y 8LZ, United Kingdom
             NUTS Code: UK
            The contractor is an SME: No
         
         Contractor (No.2)
             Bromcom, 02040690
             Rutland House, 44 Masons Hill, Bromley, BR2 9JG, United Kingdom
             NUTS Code: UK
            The contractor is an SME: Yes
         
         Contractor (No.3)
             Compass International LTD, N/A
             Griffin House, 135 High Street, Crawley, RH10 1DQ, United Kingdom
             NUTS Code: UK
            The contractor is an SME: Yes
         
         Contractor (No.4)
             EIS, N/A
             1 Abbey Wood Road, Kings Hill, West Malling, ME19 4YT, United Kingdom
             NUTS Code: UK
            The contractor is an SME: No
         
         Contractor (No.5)
             Iris Software Limited, 03196054
             4th Floor Heathrow Approach, 470 London Road, Slough, SL3 8QY, United Kingdom
             NUTS Code: UK
            The contractor is an SME: No
         
         Contractor (No.6)
             Education Software Limited, 12595779
             11 Kingsley Lodge, 13 New Cavendish Street, London, W1G 9UG, United Kingdom
             NUTS Code: UK
            The contractor is an SME: No
         
         Contractor (No.7)
             Skills Forge, 08617659
             Blake House, Blake Street, York, North Yorkshire, YO1 8QG, United Kingdom
             NUTS Code: UK
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided          
         Lowest offer: 1 / Highest offer: 500,000,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: To view this notice, please click here:
https://csg.delta-esourcing.com/delta/viewNotice.html?noticeId=971724893
   VI.4) Procedures for review

      VI.4.1) Review body
          Kent County Council (t/a Procurement Services)
          1 Abbey Wood Road, West Malling, ME19 4YT, United Kingdom
          Tel. +44 8081685808, Email: csgprocurement@csltd.org.uk
          Internet address: https://www.commercialservices.org.uk/

      VI.4.2) Body responsible for mediation procedures
          Commercial Services
          1 Abbey Wood Road, Kings Hill, West Malling, ME19 4YT, United Kingdom
          Tel. +44 8081685808, Email: csgprocurement@csltd.org.uk
          Internet address: https://www.commercialservices.org.uk/

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 11/08/2025