UK-West Malling: Audio-visual equipment.
Section I: Contracting Authority
I.1) Name and addresses
Kent County Council (T/A Procurement Services)
1 Abbey Wood Road, Kings Hill, West Malling, ME19 4YT, United Kingdom
Tel. +44 8081685808, Email: csgprocurement@csltd.org.uk
Contact: Tamara Stevens
Main Address: https://www.commercialservices.org.uk/
NUTS Code: UK
I.2) Joint procurement
The contract involves joint procurement: No.
In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
The contract is awarded by a central purchasing body: Yes.
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-West-Malling:-Audio-visual-equipment./SUF6J92HC4
Additional information can be obtained from: the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Supply of Audio-Visual Solutions
Reference Number: Y34003
II.1.2) Main CPV Code:
32321200 - Audio-visual equipment.

II.1.3) Type of contract: SUPPLIES
II.1.4) Short description: Services may include but not be limited to the list below. Please see Annex D where there will be an area to declare what Goods/Services you are able to provide.
•Asset Management
•Associated Software
•Auditing of Existing Equipment
•Auditorium Solutions
•Conferencing Systems
•Digital Signage
•End User Support
•Hearing Assistance (Hearing Loops)
•Hybrid Working Solutions
•Image Capture Devices
•Installation
•Integration
•Interactive Learning Technology
•Interactive Products and Solutions
•Maintenance
•Outdoor Systems
•Project Management
•Projectors
•Replacement Parts, including Lamps
•School Hall Audio Solutions
•Service Desk
•Service and Maintenance
•Software Licensing of Audio-Visual Solutions
•Sound Systems
•Specialist Advice and Solutions
•Training
•Video Wall
•Virtual Reality
•Visitor Management Systems
•Visual Products, including TV’s
II.1.5) Estimated total value:
Value excluding VAT: 200,000,000
Currency: GBP
II.1.6) Information about lots:
This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV codes:
32320000 - Television and audio-visual equipment.
32321200 - Audio-visual equipment.
32321300 - Audio-visual materials.
50340000 - Repair and maintenance services of audio-visual and optical equipment.
38652100 - Projectors.
32342410 - Sound equipment.
32321000 - Television projection equipment.
51310000 - Installation services of radio, television, sound and video equipment.
32324000 - Televisions.
32232000 - Video-conferencing equipment.

II.2.3) Place of performance:
UK UNITED KINGDOM

II.2.4) Description of procurement: Services may include but not be limited to the list below. Please see Annex D where there will be an area to declare what Goods/Services you are able to provide.
•Asset Management
•Associated Software
•Auditing of Existing Equipment
•Auditorium Solutions
•Conferencing Systems
•Digital Signage
•End User Support
•Hearing Assistance (Hearing Loops)
•Hybrid Working Solutions
•Image Capture Devices
•Installation
•Integration
•Interactive Learning Technology
•Interactive Products and Solutions
•Maintenance
•Outdoor Systems
•Project Management
•Projectors
•Replacement Parts, including Lamps
•School Hall Audio Solutions
•Service Desk
•Service and Maintenance
•Software Licensing of Audio-Visual Solutions
•Sound Systems
•Specialist Advice and Solutions
•Training
•Video Wall
•Virtual Reality
•Visitor Management Systems
•Visual Products, including TV’s
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 200,000,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in days: 48
This contract is subject to renewal: No
Description of renewals: Not provided

II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: All Public Bodies will have access to this Framework Agreement with the agreement with the Contracting Authority. Those organisations who wish to access this Framework Agreement are detailed in the Invitation to Tender document.


Section III: Legal, Economic, Financial And Technical Information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Not Provided
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.5) Information about reserved contracts (if applicable)
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
The execution of the contract is restricted to the framework of sheltered employment programmes: No

III.2) Conditions related to the contract

III.2.2) Contract performance conditions
Not Provided
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
IV.1) Description OPEN
IV.1.1) Type of procedure: Open

IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement:
Not Provided
In the case of framework agreements justification for any duration exceeding 4 years: Not Provided


IV.1.6) Information about electronic auction:
An electronic auction will be used: No
Additional information about electronic auction: Not provided
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure:
Notice number in the OJ S: Not provided
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 23/04/2024 Time: 16:00

IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
Duration in month(s): 48

IV.2.7) Conditions for opening of tenders:
Date: 24/04/2024
Time: 14:15


Section VI: Complementary Information
VI.1) Information about recurrence
This is a recurrent procurement: No
Estimated timing for further notices to be published: Not provided
VI.2) Information about electronic workflows
Electronic ordering will be used No
Electronic invoicing will be accepted No
Electronic payment will be used No
VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://csg.delta-esourcing.com/tenders/UK-UK-West-Malling:-Audio-visual-equipment./SUF6J92HC4

To respond to this opportunity, please click here:
https://csg.delta-esourcing.com/respond/SUF6J92HC4
VI.4) Procedures for review
VI.4.1) Review body:
Commercial Services Kent Limited
Procurement Services Group, 1 Abbey Wood Road, Kings Hill, West Malling, ME19 4YT, United Kingdom
Tel. +44 8081685808, Email: csgprocurement@csltd.org.uk
Internet address: www.commercialservices.org.uk
VI.4.2) Body responsible for mediation procedures:
Commercial Services
Procurement Services Group, 1 Abbey Wood Road, Kings Hill, West Malling, ME19 4YT, United Kingdom
Tel. +44 1622478849, Email: csgprocurement@csltd.org.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Not Provided
VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
VI.5) Date Of Dispatch Of This Notice: 19/03/2024

Annex A