Contracting authority

Contracting authority:

Kent County Council (t/a Procurement Services)

Public Procurement Organisation Number:

PYCX-4938-CCHM

Address:

1 Abbey Wood Road
West Malling, Kent
ME19 4YT
UK

Contact name:

Julie Cripps

Email:

office@csltd.org.uk

Telephone:

01622 942833

Website:

Not provided

Organisation type:

MINISTRY

Devolved regulations that apply:

None

Procedure

Procedure type:

Open procedure

Preliminary market engagement conducted:

Yes

Special regime:

None

Scope

Title:

Multi Functional Devices and Digital Solutions

Reference number:

Y26009

Main procurement category:

SERVICES

Description:

The Framework covers the provision of a full range of Multi-functional Devices and Digital Solutions including, but not limited to, Leased and Purchased Multi-functional Devices and Digital Solutions, Digital Solutions and Associated Services, Leased and Purchased Inkjet Printers.

The Framework has been split into three (3) Lots which allows Customers a choice of how best to approach the market.
As product ranges increase with technological advances, it is anticipated that any future innovative goods/services will be made available as part of the Framework.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=1019286393

Total value (estimated):

GBP 750,000,000 excluding VAT

GBP 900,000,000 including VAT

Maximum number of lots a supplier can bid for:

Not provided

Maximum number of lots a supplier can be awarded:

Not provided

Description of how multiple lots may be awarded:

Not provided

Lots

Description:

Lot 1 covers the provision of multi-functional Devices and digital solutions, to include both A4 and A4/A3 networked and standalone multi-functional Devices, printers, high volume print room Devices and wide format printers, all with the option of CPC maintenance. Equipment in this Lot may be procured as a direct purchase or via a Lease agreement. In addition to the standard Manufacturer’s warranty, maintenance options must be available for all products.

Digital Solutions requirements can include, but will not be limited to, a range of Equipment, Software and services (including on-going maintenance, support and managed print) to help control, manage and measure the effectiveness of the print environment. This can include output surveys to establish existing output trends and costs, print job accounting, Device management, departmental chargeback, confidential printing, job routing based on most efficient use of Devices, scanning with optical character recognition, greater efficiencies through the reduction of waste and uncollected jobs, rules-based printing.

Suitable for SMEs:

Yes

Suitable for VCSEs:

No

Value (estimated):

GBP 350,000,000 excluding VAT

GBP 420,000,000 including VAT

Contract dates (estimated):

01/06/2026 to 31/05/2030

CPV classifications:

30120000 - Photocopying and offset printing equipment.

30121100 - Photocopiers.

30121200 - Photocopying equipment.

30121300 - Reproduction equipment.

30121400 - Duplicating machines.

30124500 - Scanner accessories.

30125000 - Parts and accessories of photocopying apparatus.

30190000 - Various office equipment and supplies.

48311000 - Document management software package.

48317000 - Word-processing software package.

50313100 - Photocopier repair services.

50313200 - Photocopier maintenance services.

66114000 - Financial leasing services.

72212311 - Document management software development services.

72267100 - Maintenance of information technology software.

79520000 - Reprographic services.

79521000 - Photocopying services.

Contract can be extended:

No

Delivery regions:

Not provided

Award criteria:

Name: Quality / Weighting: 60

Name: Social Value / Weighting: 10

Name: Price / Weighting: 30

Description:

Digital Solutions includes the use of digital technologies to create new, or modify existing, business processes, culture, and Customer experiences to meet changing Customer needs and requirements.

We are seeking Suppliers who, in complement to their offering of multi-functional Devices, can provide digital solutions to enable Customers to transform and improve operating processes by way of multiple solutions with the Supplier of their choice. Individual opportunities will need to be tailored to meet the Customer’s requirement to improve efficiency, provide an agile and reliable solution that will transform and meet their business objectives.

This Lot supports both the Supplier and Customer/Member Authority in identifying and developing strategic relationships and whole life costs, that will provide benefits through the ability to have a single lead Supplier relationship.

Suitable for SMEs:

Yes

Suitable for VCSEs:

No

Value (estimated):

GBP 250,000,000 excluding VAT

GBP 300,000,000 including VAT

Contract dates (estimated):

01/06/2026 to 31/05/2030

CPV classifications:

48311000 - Document management software package.

48313000 - Optical-character-recognition (OCR) software package.

72000000 - IT services: consulting, software development, Internet and support.

72200000 - Software programming and consultancy services.

72212311 - Document management software development services.

72220000 - Systems and technical consultancy services.

72263000 - Software implementation services.

72267100 - Maintenance of information technology software.

72400000 - Internet services.

72500000 - Computer-related services.

72600000 - Computer support and consultancy services.

Contract can be extended:

No

Delivery regions:

Not provided

Award criteria:

Name: Quality / Weighting: 60

Name: Social Value / Weighting: 10

Name: Price / Weighting: 30

Description:

This Lot covers the supply of heatless inkjet printers designed for energy efficiency, high-quality output, and reduced environmental impact. Printers must utilise heatless technology to minimise power consumption and improve sustainability.

Suitable for SMEs:

Yes

Suitable for VCSEs:

No

Value (estimated):

GBP 150,000,000 excluding VAT

GBP 180,000,000 including VAT

Contract dates (estimated):

01/06/2026 to 31/05/2030

CPV classifications:

30121300 - Reproduction equipment.

30232100 - Printers and plotters.

30232110 - Laser printers.

72212311 - Document management software development services.

Contract can be extended:

No

Delivery regions:

Not provided

Award criteria:

Name: Quality / Weighting: 60

Name: Social Value / Weighting: 10

Name: Price / Weighting: 30

Documents

Associated tender documents:

Not provided

Technical specifications:

Not provided

Submission

Tender submission deadline:

08/04/2026 Time: 17:00

Submission address and any special instructions:

https://csg.delta-esourcing.com/respond/NCPE2RG396

An electronic auction will be used:

No

Languages that may be used for submission:

English

Award decision date (estimated):

12/05/2026

Other information

Legal and financial capacity conditions of participation:

Not provided

Technical ability conditions of participation:

Not provided

Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP):

Not provided

Government Procurement Agreement (GPA):

Not provided

A conflicts assessment has been prepared and revised:

Yes

Other organisations